“The Integration Gap — Bridging Chaos with AI”: how PrimeFlow reads purchase orders, keys them into NOAH, and clears checks without double encoding.
From PO inbox to bank deposit: AI reads, people approve.
An end-to-end automation platform that reads client purchase orders from email, computes VAT, manages post-dated checks, and prints bank-ready deposit slips.
Prime Choice Marketing Corporation is a distribution company handling a heavy daily volume of Sales Orders, Purchase Orders and post-dated checks (PDCs) from corporate clients across the Philippines. Today every order is encoded by hand, re-typed into NOAH, and every deposit tallied manually. PrimeFlow is a single AI-powered platform that watches the PO mailbox, transcribes each PO with 12% VAT, keys approved orders into NOAH and verifies the result, manages checks of every bank, and prints deposit slips for all banks.
From about 15 minutes of typing to about 2 minutes of review per PO.
NOAH document number is read back and stored against the order.
Any bank slip format can be added by template.
Automatic 12% VAT and deposit slip tallies.
No delayed deposits, stale checks or surprise bounces.
AI reads, matches and keys; staff approve every order and payment.
Secure OAuth 2.0 connection, Gemini AI extraction of PO details with VAT, sender fraud checks, split-screen verification and learned SKU mappings.
A bot encodes approved orders exactly as a trained clerk would, with duplicate protection, verify-after-save, audit screenshots and automatic stop on any mismatch.
Desktop scanners (TWAIN/WIA) plus phone capture; front, back and MICR line read in one pass into a searchable, exportable check database.
Configurable bank presets, validity checks, PDC scheduling and status ledger, image audit trail.
Templates per bank and account, batch totals, cash denominations, 1-click print, logged reprints and bank statement matching.
Match suggestions with reasons, cashier-encodes/accountant-approves, partial and short payments, BIR Form 2307 tracking, append-only ledger.
Duplicate and price checks, role-based access with no self-approval, and daily reconciliation against NOAH and the bank.
An enterprise-grade Progressive Web App on a lightweight Node.js/Express proxy architecture, compliant with Republic Act 10173 (Data Privacy Act of 2012) and banking data-handling guidelines.
| Feature | Description |
|---|---|
| Frontend | React 19, TypeScript, Tailwind CSS, Recharts analytics |
| AI Engine | Google Gemini Flash multimodal processing with deterministic parsers for known formats |
| Gmail API (OAuth 2.0) with push notifications and catch-up checks | |
| NOAH Sync | Job-queued bot with idempotency keys, read-back verification and screenshot audit log |
| Security | TLS 1.3, encrypted check images, role-based access, two-factor for approvers, append-only audit log |
| Devices | One web-mobile app for desktop, tablet and phone |
| Timeline | Phase & deliverables | Payment |
|---|---|---|
| Weeks 1–2 | Requirements, Provisioning & Mailbox Ingestion Blueprint, NOAH access check, OAuth, polling engine, Gemini tuning, split-screen review UI. | 40% down payment |
| Weeks 3–4 | Order Validation & NOAH Encoding Duplicate, price and credit checks, approval queue, encoding bot with dry-run. | 30% after 1 month |
| Weeks 5–6 | Check Scanning, Deposit Slips, Payments & AR Scanner integration, PDC ledger, per-bank slips, payment matching. | – |
| Week 7 | Controls, Analytics & Pilot Customer ledger, roles, exception reports, backups, live pilot. | – |
| Week 8 | Go-Live, Training & Handover Production deployment, 1 week of staff training, admin manual and pictorial guide. | 30% after 2 months |
| Customized Software Package (Regular Price) | ₱110,000.00 |
| Less: Promo Discount (limited time offer) | – ₱10,000.00 |
Includes customized system, Gmail OAuth setup, NOAH encoding bot, check scanning and data collection, deposit slips for all banks, 1 week of training, admin manual and pictorial guide.
Each new branch incurs an additional charge, quoted separately.
Priced by the complexity of the feature beyond the approved scope.
Billing starts 2 months after the project start date.
Up to 500 documents per day. Mailbox and AI extraction service, NOAH bot monitoring and screen-change maintenance, model tuning, quality monitoring.
Cloud server and hosting, bug fixes, automated backups, exceptions and job dashboard monitoring.
The project shall be completed within 2 months from the date of the down payment, subject to mutual agreement and timely submission of all necessary data, access and requirements by the client.
By signing below, Prime Choice Marketing Corporation approves this proposal, scope of work, timeline, investment schedule and monthly support terms (₱3,000 AI automation support covering up to 500 documents per day, plus ₱2,000 software support and web hosting). New branches and additional features incur additional charges. Humans approve every order and payment posted by the system.